Get the Scoop Wrap Up – June 19

The Seabrook Island Property Owners Association held a “Get the Scoop” meeting on Monday, June 19, 2017. Below is a summary of the information that was discussed.

  1. The Board Meeting was moved to June 20 at 1:00pm at the Lake House. The agenda was posted on SIPOA.org and in the weekly e-blast. Access was available via the GoToMeeting application for computer/smart-phone/tablet and via a call- in number.
  2. Key Financial Data as of May 31st
    •   Operating cash balances of $2,606,381 are in line with expectations
    •   Reserve case balances in the amount of $2,173,212 are in line withexpectations
    •   Lake House term loan balance of $456,894 is reducing on schedule andwill be repaid in approximately 21 months
    •   Operating revenue of $6,519,656 is $149,322 better than budget
    •   Operating expenses of $3,783,777 are $1,654 better than budget
  3. Use of publiccomment@sipoa.org
    •   The mailbox has been provided for property owners to have a direct linkto SIPOA that can be accessed 24/7.
    •   It enables anyone to ask a question, make a comment, complaint,compliment or raise an issue directly with SIPOA and get anindividualized response
    •   Topics that are individualized and private and can be raised withoutinvolving others who may have no interest.
    •   A summary of issues raised is reported at each monthly Board meeting.
    •   It isn’t practical or possible to sort through the very active Nextdoor siteand try to provide responses to everything raised there.
    •   If the matter is an issue pending before the Board, it is not appropriate forindividual Board members to express their individual views on publicsites.
  4. FYI: the card readers at the Oyster Catcher pool are now working. If youexperience a problem, please contact the SIPOA office. Note: the Oyster Catcher Community Center and Pool are solely for the use of Property Owners and their accompanied guests or family. The parking lot is only for Property Owners with a black bar code.
  5. Gate House and GOMC Projects
    •   Gate House – Construction has been completed; punch list and landscapingremain to be completed. A red/green light at the gate house is on the punch list. Demolition of the old gate house is complete. We now have an attractive entry to Seabrook Island. Thanks to Heather Paton and Steve Hirsch for their hard work in bringing this project to fruition.
    •   New access software – This is the next project. If Property Owners haven’t updated their vehicle/bar code information with the SIPOA, please do so.The new software will allow property owners to use their smart phones/tablets to submit requests for gate passes, and will allow property owners to print out gate passes in some circumstances. SIPOA will host

tutorials to teach property owners how to use the application. SIPOA is also looking at the feasibility of using license plate readers rather than barcodes for access inasmuch as the new access software has at least the theoretical capacity to track license plate data, but there are potential privacy issues and questions concerning other states’ laws (among other things) that must be addressed first.

  •   Boardwalks – The next capital project for board action the replacement of BW #1. It will be done with IPE material, which has a life of 2-3 times longer than pressure treated lumber. The project was competitively bid; the contractor has been selected; assuming Board approval, the work is expected to begin in late 2017. There are also plans to add handicapped parking beside the ramp, and to improve the roadway and parking spots with a crushed shell mix.
  •   Palmetto Lake Fishing Pier – Bids were well over budget, so the project will be at least deferred for later consideration and may be reconsidered
  •   Boat Ramp at Creek Watch – The Creek has shifted and silted. The plan is to explore with Creek Watch how best to accommodate increasing kayak use.
  1. Disaster Awareness Day Recap from June 15
    •   The program was well attended – about 300 people. A summary appearedin Tidelines. Compared with other communities, with Hurricane Matthew we were lucky, lucky, lucky. SIPOA took a video of the program and podcasts will be available and posted.
    •   Key takeaways: PLEASE
      •   Plan for evacuation (documents, pets, food, gas) and go whenordered out
      •   Expect that some or all utilities (Fire Dept., power, water, sewer,cellphone, internet) to go out – and that they may stay out for anextended period of time
      •   Leave early – traffic and roads may get worse
      •   Don’t hurry back until officially told that it is safe to do so
  2. Beach Patrol
    •   The Town of Seabrook Island has jurisdiction of the beaches below themean high-water mark. The Patrol is active May-September.
    •   The purpose of the Beach Patrol is to observe and enforce dog leash/off-leash rules and permitted locations; dune and environmental rules and regulations; glass container rules and regulations; general conduct-related issues on the beach; assist emergency responders as needed
    •   If you need the Beach Patrol during the day, call the Town of Seabrook Island at 843-768-9121, or after hours, call the Security Gate at 843-768- 0822.
  3. July 3-5 Holiday Activities
    •   July 3 – 5k Walk/Run starting at the Lake House at 8:00am
    •   July 3 – Fireworks display at the Seabrook Island Club (be aware oflimited parking and parking restrictions – shuttle buses from the Lake House and Seabrook Island Realty will be available)
  •   July 4 – Parade starting at 9:00am – lineup at the Lake House
  •   July 5 – Trip-it Kids Triathlon starting at 8:00am at the Lake House. Forsign up and more information, call Jamie Mogus Mixon at the Lake Houseat 843-725-1581 or e-mail her at jmogus@sipoa.org

9. 2017 Nominating Committee

  •   Committee Members are Dennis Pescitelli (Chair), Kathleen Buchman, Veronica L’Allier, Steve Pollock, and there is a vacancy to be filled
  •   The recent reports from the After-Action Review of the Nominating Committee Process and the Special Committee on Elections had recommendations that complement each other.
  •   New Initiatives
    •   More outreach to COVAR and others
    •   Preparation of a comprehensive online information packet forcandidates including FAQs (Frequently Asked Questions) that willprovide more information to candidates
    •   Video of past Board presidents discussing service on the Board andNominating Committee
    •   Position statements will be included with candidate bio information
    •   Recruitment data base to track characteristics and activities for allcandidates contacted by the Nominating Committee
    •   Increase awareness of remote meeting technologies to help part-timeresidents participate in governance
  •   Important Dates
    •   Initial call for candidates over July 4th holiday
    •   Candidates must apply by mid-late September (Date TBD)
    •   Candidate interviews early October
    •   Slates for Directors and Nominating sent to Board no later thanDecember 19 (Date TBD)
    •   Ballot/election packets distributed in January 2018
    •   Results announced at February Annual Meeting

10. Alligators – A question was asked about the review of the signs relating to alligators, which has been completed after a meeting and “walkaround” with our insurance agent.

  •   DHEC requires signs that say alligators are dangerous and not to feed them. This led to a discussion of who to call in what situations regarding alligators.
  •   For alligators on Club property, call the Club (after hours, the dining manager). For other locations, call Security. It was noted that Seabrook Island Security Officers do not have jurisdiction on Club property.

-Tidelines Editor

This entry was posted in Events, SIPOA. Bookmark the permalink.

One Response to Get the Scoop Wrap Up – June 19

  1. Gail Talton says:

    Why not do away with any fishing in the lake? It would prevent people from attracting gators and preserve the tranquility of the wildlife.Anyone who wants to fish can go down to the Marina or elsewhere.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s