President Keener’s Opening Remarks
The purpose of the meeting was to facilitate communication among Association/Regime Presidents with concentration on the mutually developed list of current COVAR issues.
COVAR/Association/Regime Issues Discussed-
COVAR By-Laws-Changes discussed:
1. Restrict COVAR Board Officers to only one individual villa property owner serving at a time
2. Increase the number of officers from four to five
3. Change officer terms from one year to two or three years with officers having staggered terms to insure continuity
4. It was suggested that COVAR take a more active partisan role in Seabrook Island “political” issues (President Keener noted that COVAR has always focused on identifying issues of concern to villa owners and providing timely and verifiable information on these issues for villa owners)
Meeting Suggestions:
1. Enhance telecommunication capabilities and provide more speaker microphones
2. Send Association/Regime presidents monthly COVAR Board meeting agenda
3. Publish Association/Regime presidents meeting agenda prior to meeting
Communication Suggestions:
1. Complete development of COVAR web site
2. Publish meeting minutes on TIDELINES as well as in the Seabrooker
COVAR 2016 and Ongoing for 2017:
1. Post Disaster – A SIPOA and Town of Seabrook Island committee is reviewing post Hurricane Matthew disaster activities
2. Discussed effective techniques to collect delinquent association/regime dues
3. SIPOA Road Transfer Policy – SIPOA Road Transfer policy document was distributed by President Keener. Each Association/Regime is unique and therefore needs to approach association/regime road transfers to SIPOA on an individual basis given SIPOA Policy and current ownership
Architectural Review Committee (ARC):
ARC has revised their Policy and Procedure Manual to encourage each Villa Association/Regime to develop approved standards. If approved standards are in place, certain review fees will be waived
SIPOA Named Storm Debris Removal Policy:
Emergency Preparedness Task Force with COVAR representation is working on changing the policy regarding responsibility for debris removal after a named storm/disaster and to establish policies which qualify the island for more FEMA assistance after these events
SIPOA Housing Subcommittee Summary Results:
1. ARC Staff Annual Inspection of Villas Pilot Program is underway to make suggestions and give ideas on Association/Regime improvements This program will extend to single family homes in the future
2. Exterior Construction Standards Development Initiatives have been established by 17 Associations/Regimes and are effective ways to maintain consistency
Service Contracts:
There was discussion regarding the potential for combining service contracts for Associations/Regimes to achieve economies of scale – communicate large projects through COVAR for coordination
SIPOA Safety and Security Policies:
Security will take action regarding illegal parking on association/regime property only if contacted by organization’s designated representative
Meeting Adjournment-
The meeting was adjourned at 12:00 PM. COVAR’s next meeting will be held on September 9, 2017, from 10 am to 12 Noon at the Lake House unless the need should arise for an earlier meeting.
-Submitted by Allan W. Keener, President, COVAR