Tips for Video Conferencing

While we are all social distancing these days, many of us are using video conferencing to stay in touch with family members and/or conduct meetings.

Here are 10 Do’s and Don’ts to elevate the overall experience of a video conference.

Do: Mute your microphone whenever you’re not speaking — even if you’re alone in the room. Background noise can be an annoying distraction and stifle any meeting’s flow.

Do: Be aware of your video settings. Check if your microphone is muted before talking. Otherwise, no one will be able to hear you

Don’t: Position your camera too low, too high or hooked onto a different monitor. Weird camera angles can be very distracting — and unflattering — during video conference calls. Make sure your camera is eye level and on the monitor you plan to use for the conference.

Do: Make sure your room is well lit (side lighting is the best). Few things are worse than having a meeting while feeling like you’re talking to someone in a dungeon. Use natural light from windows or simply turn on the overhead light in the room to brighten up the conference.

Do: Wear appropriate clothing. You never know if you’re going to have to get up suddenly or if your camera might fall. So wear clean, appropriate clothing for your video calls.

Do: Your wall art or decorations should be appropriate and your surroundings clean. If your room looks like you just hosted a party, clean it or find a different room. This also includes your desk! Avoid having multiple coffee mugs, dishes and trash on the surface.

Do: Test your microphone before you video call. Nothing is worse than trying to share something critical, and not being able to communicate clearly because your audio clarity and volume are poor.

Do: If you’re in a group call without video, introduce yourself before you talk. Consider something like “Hi it’s Jim, I have a question.” While several programs will notify you as to who is talking, conference line numbers will not. Therefore, be polite and introduce yourself.

Don’t: Check or read emails or peruse articles while on the video call. It’s easy for other participants to tell if you aren’t fully focused and present during the video call.

Do: When you’re talking, look into the camera instead of looking at yourself talking on the computer screen. It will help others on the call feel like you’re 100 percent engaged and present.

Tidelines Editors

(Image credit: abcnews.go.com)

 

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