Recent Committee Meeting Minutes Available Online

The most recent minutes of the following committee meetings are now available online:

  • Safety and Security
  • Finance

To view these minutes, go to https://gateaccess.net. You will be asked for the Community Code, select SIPOA and then type in your user name and password.  After clicking on Login, scroll across the top bar and select Community Documents.

Please refer any questions to publiccomment@sipoa.org

-Submitted by SIPOA Administration

Finance Committee Minutes – February 14

SIPOA Banner June 2018


Seabrook Island Property Owners Association
Finance Committee
Minutes
February 14, 2019

Committee Members Present:
Warren Weber, Chairman
Judy Gimson
Richard Little
Max Willis
Guy Gimson, Vice Chairman
Ed Maher
Wayne Billian
Cindy Brown

Staff/Guests Present:
Heather Paton, Executive Director
Allison Townsley, Finance Administrator

Members Not Present:
Kevin Dunn

The meeting was called to order at 2:00 pm by Warren Weber.

Ed Maher moved to adopt the agenda. The motion was seconded by Judy Gimson and passed unanimously.

Guy Gimson moved to approve the minutes of the January 3, 2019 meeting. The motion was seconded by Dick Little and passed unanimously.

Review of December 2018 financials:

Income Statement:
Overall, operating revenue is running slightly ahead of 2017. Operating expenses are over their 2017 levels, but below budget.

Contribution to capital fees totaled $549k YTD, including 15 closings in December [3 homes, 9 villas, 3 lots] and two Green Space transfers. Contribution to capital fees are ahead of budget YTD by $149k but lag 2017 YTD by $19k.

Operating Expense Accounts:

As of 12/31/18, most expense categories are higher than 2017 except for Infrastructure, Security, and IT.

Investment of Operating Funds

Warren Weber and Ed Maher will work with Waccamaw Management to invest operating funds in short-term (3-6 month) CDs this coming year.

Guy Gimson moved to adjourn the meeting. The motion was seconded by Warren Weber and passed unanimously. The meeting was adjourned at 2:35 pm.

The next Finance Committee meeting is scheduled for Thursday, March 21, 2019 at 2:00 pm at the SIPOA Administration Building.

SIPOA Planning Committee Meeting Minutes – January 8, 2019

Seabrook Island Property Owners Association
Long Range Planning Committee
Minutes the January 8, 2019 Meeting

Committee Members Present:
Dan Kortvelesy, Chair
Dennis Pescitelli, Vice-Chair
Ellen Coughlin
Sam Dolinsky
Ray Hoover
Bob Leggett
Debra Lehman
Dick Little
Ian Millar
Maureen Shmaydey
Barbara Vincentsen

Staff/Guests: None

The meeting was called to order by Dan Kortvelesy at 9:03am.

A motion to adopt the agenda was made by Dick Little, seconded by Deb Lehman, and was approved.

A motion to approve the minutes of the 12/11, 2018 meeting was made by Ray Hoover, seconded by Lee Weber, and passed unanimously.

Opening Remarks: A review of the Board approval of the 2019 Plan at the December 2018 meeting was conducted. The evaluation process for the 2019 plan will be presented to the new board at its orientation session.

Open ended comments from the 2018 Survey were reviewed during the meeting. The committee discussed topics that may be missed in future meetings and may need attention.

Subcommittee Reports:
Finance: The 2019 budget was reviewed.
GOMC: Survey comments were reviewed.
Safety and Security: None
Mobility: A preliminary report will be presented in February.
Club/Town Reports: None

Agenda/Work Items: The process for presenting the survey results to the Board was discussed. Items that the committee feels should be stressed were presented. Distribution of the Kiawah report to the various Board committees was discussed.

No other actions were taken at the meeting.
The meeting was adjourned at: 10:42am.
The next meeting is scheduled for 2-12-2019.

-Submitted by the Planning Committee

Activities Committee Minutes from January 7, 2019

Activities Committee Minutes 1/7/19

Attending: Nic Porter, Janet Pasquale, Marsha Papenak, Rich Siegel (Chair), Roni Berttucci.

The meeting came to order at 10:00 am.
The minutes from November 6, 2018, were unanimously approved.

The committee reviewed the results from the canned food drive where almost 7,000 pounds of food was collected. It was hoped that next year we could drum up support from other Seabrook entities (Racquet Club, Equestrian Center, SIPOA office, Golf Club etc…) to create a little competition and further improve the results.

Nic reviewed the fitness equipment that was recently ordered with input from regular users.

Nic reviewed his ideas for a growth plan for the coming years in the Lake House.

The committee reviewed the suggestion for a filtered water fountain to replace the ice/water machine which finally bit the dust. After some discussion, the proposal was put on hold.

The committee discussed next year’s tree lighting ceremony and ways to make it a little more kid- and family-oriented. The committee also talked about the possibility of taking over the Polar Plunge from the Swim Club.

This will be the last meeting before the SIPOA Annual Meeting. The meeting was adjourned at 10:45 am.

-Submitted by the Activities Committee

Abridged Environmental Committee Minutes, January 9

Members Present: Rich Siegel, Barry Shedrow, Dean Morr, Charley Moore, Con Constandis, Philip Miller, Lucy Hoover

The December Minutes were approved as published.

Three wildlife mapping reports were received in the last month.

Recycling was up to over 30% of trash collected in the last month. This is a significant increase over the norm. There have been some questions about how to get a recycling bin for homes; residents should simply call SIPOA and Steve Hirsch will see that a recycling bin is delivered.

The existing bridge to Nancy Island, which is a Green Space Conservancy property, can be maintained by SIPOA according to the deed. There has been some damage to the bridge, which should be on an GOMC list for improvements to be budgeted.

Post and Courier reported on January 9 that SC Attorney General, Alan Wilson, has joined the lawsuit filed by South Carolina coastal towns (including Seabrook Island) and conservation organizations to prevent the present Federal administration from opening up the Atlantic to oil and gas exploration.

The Blue Bird Society will begin monitoring boxes in March. Communications to Seabrookers wishing to take part in the data gathering will be published in February. At 5pm on January 17, The Seabrook Island Birders will hold a seminar at the Lake House explaining the use of an e bird identification app on a smart phone  The annual meeting and election will be on January 30, presenting Aija and Ed Konrad’s “Tales of a Big Birding Year.” Aija and Ed traveled extensively, identified 570 different bird species and the presentation will include Ed’s photographs. On January 22 at 4pm, the Seabrook Island Birders will show the movie, THE BIG YEAR in the Lake House. Continue reading “Abridged Environmental Committee Minutes, January 9”

Abridged Environmental Committee Minutes, October 9

Steve Hirsch presented a proposal to rent a new compactor for the maintenance area. The old rented compactor has needed frequent repairs. The 2019 cost will increase by $120 per month. The proposal to include this additional expense in next year’s budget was approved by the committee.

Steve Hirsch reported that a new Landscaping Contract will be adopted in 2019. SIPOA sent out 6 invitations and received 3 bids. The low bid came from the present company, The Greenery, and was about $10,000 less than the current cost. The Committee approved a 2-year contract with The Greenery with an option to renew for the 3rd year.

Roger Banks has been sporadically receiving wildlife reports through the SIPOA website. There are a total of 8 bobcats on Seabrook Island. This includes 5 adults and 3 kittens. There have been several sightings reported of our 3 Piebald deer and armadillos are now calling Seabrook Island home. Committee members will write a ‘Wild Things’ article to be published in December to explain how to report sightings on the SIPOA page and to encourage residents to use the form. There have been many photos of our wildlife posted on Next Door and these photographers will be encouraged to also send in a sighting form. This reporting form includes an address which will be used when mapping the locations of wildlife.

There is a small tree down on the Hidden Oaks Nature Trail. Steve Hirsch will make sure Maintenance removes the tree from the path.

A review of the Bureau of Ocean Energy Management (BOEM) website by Barry Shedrow shows no substantive change in the following projects: (a) Proposed Path Forward for Future Offshore Renewable Energy on the Atlantic Outer Continental Shelf, (b) Draft Proposed Program for the 2019-2024 Outer Continental Shelf Oil and Gas Leasing Program, and (c) Programmatic Environmental Impact Statement for the 2019-2024 Program.  BOEM is presently reviewing nine permit applications to conduct oil and gas exploration-related activities along the Atlantic OCS.

With the help of Jim Jordan, the deer population was surveyed in September, the population seems to be down. Another survey will take place in early November. At that time a decision will be made on how many, if any, deer need to be culled. It was noted that some residents feel the population has grown based on the number seen in their yard and neighborhood. Deer tend to stay in the same area and we are continuously seeing the same small herds.

-Submitted by Lucy Hoover, Environmental Committee Communications

 

 

Abridged Environmental Committee Minutes – June 12

Tuesday June 12, 2018
SIPOA Conference Room

Tyler Collins from The Greenery updated us on their progress to date in 2018.

  • The pine straw installation has been completed island wide.
  • Summer flowers have been installed at the Admin building, Lake House, gate islands and community center pots.
  • All cold damaged plant material in various islands have been replaced.
  • Enhancements for various islands and medians have been approved and will be installed June 13 – 16.
  • All irrigated turf areas will receive a second application of fertilizer in the next 3 weeks.
  • All perennial plant material has had a preventative treatment of insecticide, as well as a fertilization drench.
  • Collection of yard waste by Priority One is going well.

Streets were swept for five weeks during the live oak downfall, more than 300 yards of debris was collected and did not end up in our sewer system. The Greenery checks all street drains to remove pine straw, mulch, etc. which collects over the drains within 24 hours of a heavy rain.

An overgrown Elaeagnus at the corner of Old Oak Walk and Loblolly has become a visual hazard. Steve Hirsch will send a crew to cut it back. Intersections and signs are checked periodically to remove impeding growth.

Selected sections of the SIPOA Comprehensive Plan 2018 which address island wide environmental concerns were discussed. The plan does recognize critical environmental issues such as climate change, sea level rise, flooding, etc. However, the role of developing mitigative strategies to address these concerns rests with other committees and it is not clear that the EC will be part of the planning process. Con Constandis will discuss with the SIPOA Board the concept of ensuring EC input into the planning process for these environmental issues.

BOEM has asked for public input regarding the proposed development of off shore wind energy. The original deadline, which was May 21, has been extended to July 5. BOEM is currently preparing an environmental assessment which to characterize the potential environmental impacts (adverse and beneficial) associated with the proposed action. The EC felt it would be appropriate for the Town of Seabrook Island to express approval of the concept of off shore wind energy development.

Barry Shedrow drafted the following proposed statement to send to the SIPOA Board for recommendation to the Town of Seabrook Island:

The Town of Seabrook Island favors the concept of offshore wind energy development providing there are not significant adverse environmental impacts associated with project construction, operation, and decommissioning. We look forward to reviewing the draft NEPA review of the potential environmental impacts associated with issuing commercial wind leases and conducting site assessments off of the South Carolina coast.

Barry Shedrow presented a fact sheet regarding the impacts of sea level rise on Seabrook Island. An area of significant concern is the resultant rise of the island’s water table. The could ultimately impact underground utilities (pipes, cables, etc) and the island’s biota (plants and animals). A rising water table would also reduce the soil’s capacity to absorb storm runoff, thereby increasing surface flooding.

The Dolphin Watch is in full swing. Volunteers spend 2 hours before and after day time low tide by the Kiawah River. There has been a lot of activity and generally people observing strand feeding are positive about the guidelines presented by the resident volunteers. Data is being reported on paper, however, Philip Miller is developing an app to collect this data and it can be sent directly to the DNR electronically.

There will be continued study on Mission Blue and potential benefits for Seabrook Island.

–Submitted by Lucy Hoover, EC Communications